FileFacets Enterprise ID

Reduce cost and mitigate risk with sophisticated content analysis, data identification, and secure data transfer in a highly automated and scalable solution.

The first step to gaining control of your data is to know what you have.

FileFacets Enterprise ID allows you to find what you have, keep what you need, protect sensitive data, and monitor for compliance – making it easier to structure content for regulatory compliance and proper information governance.


Identifying PII is the first step in securing it.

FileFacets Enterprise ID enables a user to constantly analyze an organization’s stored data in order to identify and work to protect Personally Identifiable Information (PII). Data containing information such as Social Security Numbers, credit card numbers, or other private information that could be used to identify an individual can easily be recognized and securely segregated, or migrated, if necessary.

Enterprise ID allows you to search for, identify and process Personally Identifiable Information (PII) across multiple sources, identifying where it is and what is it so it can be properly protected.

How can FileFacets help?

Upon scanning various specified sources for PII, relevant data is recognized on ingest and clustered accordingly using FileFacets’ Machine Learning Classification. The drag and drop function allows users to classify to a proposed Target Structure so that the appropriate PII can be either be moved to their new secure destination, properly disposed of, or otherwise handled appropriately.

Enterprise ID is able to take the guesswork out of handling PII without ever compromising your data. Only the metadata ever enters the cloud, leaving your files to move directly and securely from the source to their target.

PII Processing

Identifying PII is the first step in securing it.

FileFacets enables users to thoroughly scan repositories for all sensitive data.

Content Dashboard

Analyze your organizational data at a glance.

See a breakdown of your data by age, size, file type, and whether or not it contains sensitive information.

Dynamic Clustering

Keep related data together with FileFacets‘ dynamic clustering.

The user can build a model that will create clusters based on subject matter, such as grouping all data containing PII such as drivers licenses or health information.

Machine Learning Classification

FileFacets learns from previous decisions you’ve made when classifying data.

As you classify documents, FIleFacets picks up on your tendencies and makes it easier to classify records based on a user’s clustering habits.

Server & Desktop Level Searching

Stay on top of PII throughout your organization, even down to the desktop level.

Having an agent installed on a server allows a user to scan the contents of local machines on the same shared network.

Staging Area Sandbox

Ensure your folder structures are properly defined before moving your data.

Data mapping is easy with simple drag and drop functionality.

Enterprise ID searches multiple network and cloud-based environments

File Sharing Environments

FileFacets searches for and aggregates PII from unstructured network-based and cloud-based file sharing repositories.

Enterprise Content Management Systems

FileFacets partners with leading ECM technology platforms, allowing users to search for and aggregate PII from multiple systems.

Microsoft Exchange Servers

FileFacets allows users to discover and action what sensitive information is being stored in Exchange.

Individual Desktops

FileFacets searches enterprise desktops for PII and allows users to partition what is personal content vs. what is corporate content.


Big data in enterprise today brings many challenges as businesses create more and more content, and store and share data across multiple systems.


What are the risks?

Information Governance & Regulatory Compliance Risk:
Not knowing what and where data is sitting across the enterprise can conflict with internal or external records management policies. By not conforming to best practices for data management, regulated industries face the risk of audits and hefty fines.

Data Protection & Privacy Compliance Risk:
Housing unstructured data across multiple sources makes it difficult for businesses to know what sensitive information they are in possession of. With international data protection laws expanding, like GDPR, and their associated penalties increasing, how can enterprises be sure they are protecting their sensitive information if they don’t know where it is and what it is?

FileFacets Enterprise ID allows you to find what you have, keep what you need, protect sensitive data, and monitor for compliance – making it easier to structure content for regulatory compliance and proper information governance.

How can FileFacets help?

FileFacets’ Enterprise ID is an easy to use tool that allows organizations to search multiple repositories to identify Redundant, Obsolete, and Trivial (ROT) files and Personally Identifiable Information (PII). Once located, the drag and drop function allows users to classify to a proposed Target Structure so that appropriate files can be flagged for disposal or moved to a new/secure location in order to keep PII and sensitive data safe.

Once your organization has cleaned and organized their data, FileFacets Enterprise Discovery offers Desktop-level PII searching. The software can be scheduled to run in the background on each individual desktop without interfering with day-to-day operations. Scans will run for PII, and users have the ability to partition personal information from corporate information for future scans.

Enterprise ID searches multiple network and cloud-based environments

File Sharing Environments

FileFacets searches for and aggregates PII from unstructured network-based and cloud-based file sharing repositories.

Enterprise Content Management Systems

FileFacets partners with leading ECM technology platforms, allowing users to search for and aggregate PII from multiple systems.

Microsoft Exchange Servers

FileFacets allows users to discover and action what sensitive information is being stored in Exchange.

Individual Desktops

FileFacets searches enterprise desktops for PII and allows users to partition what is personal content vs. what is corporate content.

Get a FileFacets demo

Fill out the form, and we’ll give you an end-to-end tour of the platform. See firsthand how FileFacets can solve the challenges facing your organization.