Reduce cost and mitigate risk with sophisticated content analysis, data identification, and secure data transfer in a highly automated and scalable solution.

FileFacets for File Clean Up

Controlling your organization’s data can be a daunting task. It is estimated that more than 2.5 billion gigabytes of data is generated every single day and that 90% of all data in the world today was produced within the last 2 years. With this trend continuing, it is estimated that 40 zettabytes will be created by 2020. With increased risk of theft of intellectual property and Personally Identifiable Information (PII), it is now more important than ever to gain control of your data. 

It is estimated that business users worldwide send and receive 225 billion emails per day, and individuals send and receive approximately 124 emails per day. If you think about how many users you have in your organization, it is easy to see how quickly data can build up and clog your shared drives.


FileFacets makes it easy for businesses to locate, process, and move unstructured content across multiple sources

Full Text Searching

FileFacets scans all documents to create a full text index by where users can use regular expressions searching by pattern or keywords to find exactly what they are looking for – or to discover content they didn’t know they had – across file shares, ECMs, email or desktops.

Machine Learning Classification

FileFacets learns from previous decisions you’ve made when classifying data. As you classify documents, FileFacets picks up on your tendencies and makes it easier to classify records based on a user’s clustering habits.

Information Governance

For ongoing data maintenance of repositories, FileFacets can assist in implementing best practices in information management and information governance.

Content Analytics

FileFacets delivers a single enterprise-wide view of all content across multiple repositories. Set up scheduled scan to search for new content

FileFacets helps businesses with File Clean Up

FileFacets is an easy to use tool that allows organizations to search multiple repositories to identify Redundant, Obsolete, and Trivial (ROT) files and Personally Identifiable Information (PII). Once located, the drag and drop function allows users to classify to a proposed Target Structure so that appropriate files can be flagged for disposal or moved to a new/secure location in order to keep PII and sensitive data safe. 

The first step to gaining control of your data is to know what you have. FileFacets allows you to find what you have, keep what you need, protect sensitive data, and monitor for compliance making it easier to structure content for regulatory compliance and proper information governance. 


Discover and flag files as duplicates so they won’t be mapped to the target tree and are actioned appropriately.


  • MD5 Checksum (Byte to Byte comparison of each file) occurs during scans
  • Code is calculated by comparing everything in the file contents
  • None of the content is stored within FileFacets


Locate and view content across the entire enterprise

Use Cases

  • Content analytics
  • Enterprise inventory & indexing
  • Enterprise business analysis and strategic planning
  • Retention/Disposition Design


FileFacets for Document Cleansing

By setting parameters based on specific privacy regulations, FileFacets can filter out personal information as needed before data is moved. Organizations handling international-focused transactions or contract negotiations would especially benefit from taking advantage of this capability.

Similarly, removing competitively sensitive information from M&A contracts and other transactional documents can be achieved by using FileFacets as an information cleansing tool.


Get a FileFacets demo

Fill out the form, and we’ll give you an end-to-end tour of the platform. See firsthand how FileFacets can solve the challenges facing your organization.