Locate and action unstructured content with FileFacets Enterprise ID
Big data in enterprise today brings many challenges as businesses create more and more content, and store and share data across multiple systems.
It is estimated that more than 2.5 billion gigabytes of data is generated every single day and that 90% of all data in the world today was produced within the last 2 years. With this trend continuing, it is estimated that 40 zettabytes will be created by 2020. With increased risk of theft of intellectual property and Personally Identifiable Information (PII), it is now more important than ever to gain control of your data.
What are the risks?
Information Governance &
Regulatory Compliance Risk:
Not knowing what and where data is sitting across the enterprise can conflict with internal or external records management policies. By not conforming to best practices for data management, regulated industries face the risk of audits and hefty fines
Data Protection & Privacy Compliance Risk:
Housing unstructured data across multiple sources makes it difficult for businesses to know what sensitive information they are in possession of. With international data protection laws expanding, like GDPR, and their associated penalties increasing, how can enterprises be sure they are protecting their sensitive information if they don’t know where it is and what it is?
FileFacets Enterprise ID allows you to find what you have, keep what you need, protect sensitive data, and monitor for compliance making it easier to structure content for regulatory compliance and proper information governance.
How can FileFacets Help?
FileFacets’ Enterprise ID is an easy to use tool that allows organizations to search multiple repositories to identify Redundant, Obsolete, and Trivial (ROT) files and Personally Identifiable Information (PII). Once located, the drag and drop function allows users to classify to a proposed Target Structure so that appropriate files can be flagged for disposal or moved to a new/secure location in order to keep PII and sensitive data safe.
Once your organization has cleaned and organized their data, FileFacets Enterprise Discovery offers Desktop-level PII searching. The software will constantly run in the background on each individual desktop without interfering with day-to-day operations. Scans will run for PII and users have the ability to partition personal information from corporate information for future scans.
How it Works
Scan & Analysis
FileFacets Enterprise ID scans all content across multiple repositories and displays the content analysis into a single enterprise-wide view.
Advanced Search & Clustering
Next, through advanced regular expression searching and machine-learning clustering it identifies which files are contracts and which ones are not, and can also identify which files contain personally identifiable information.
Define & Action
Then, FileFacets can action these files according to a unique business process. FileFacets Enterprise ID can:
- move identified files into a consolidated folder
- copy identified files to a new folder and keep the original where it is
- copy identified files to a new folder and delete the original file, or
- leave the identified files where they are and flag them so you know what they are and where they’re located.
This drastically reduces the time and effort it would take to manually search every office repository for these types of document and gives businesses the flexibility to action data based on their own business process rules and workflows.
FileFacets Enterprise ID
searches multiple network and cloud-based environments:
File Sharing Environments
FileFacets searches and aggregates content from unstructured network-based and cloud-based file sharing repositories.
Enterprise Content Management Systems
FileFacets partners with leading ECM technology platforms, allowing users to search for and aggregate content from multiple systems.
Microsoft Exchange Servers
FileFacets allows users to perform advanced regular expression searching of content on Exchange servers.
FileFacets searches enterprise desktops for content and allows users to partition what is personal content vs. what is corporate content.
Analyze your organizational data at a glance.
See a breakdown of your data by age, size, file type, and whether or not it contains sensitive information so that you can deal with it appropriately.
For early data assessment
Identify, collect, and preserve an unlimited volume of data – from an unrestricted number of sources, across multiple locations.
Organizing data for good governance
Locate and organize content for the virtual data room to expedite due diligence
Find and action content across the enterprise
Save months of manual file categorization, attribution of metadata and content migration by automating the process of categorization and file attribution.
File Clean Up
Find & Keep the content you need
FileFacets continuously monitors your shared drives to eliminate Redundant, Obsolete, and Trivial (ROT) files within your organization.
Locate relevant content and expedite the due diligence process
FileFacets reduces the time and effort on the sell side by eliminating the need to manually search for content